ID Card, Academic Records and Certificates

Hokkaido University issues a variety of certifications and documents on request. The available certificate differs depending on the student’s status. When you need certifications, ask at the Academic Affairs Section at your faculty / graduate school.
It will take about two days to issue a certification written in Japanese and about a week for English.

List of Official Documents Issued by the University

Certification	Person Concerned	Purpose
Identification Card*1	Regular Students	Identification: library usage and other University facilities
	Research Students, Auditors, Credited Auditors, Special Research Students, Special Auditors
Certificate of University Registration	Regular Students	Certification of students’status and period of stay
	Research Students, Auditors, Credited Auditors,
Transcript	Regular Students	Certification of grades and credits obtained
	Credited Auditors, Special uditors
Certification of Commuting*2	Regular Students	Purchasing commuter’s passes
Certification of Student Trip Fare Reduction		JR fare reduction for trips over 100km (one way)
Certification of Japanese Government Scholarship Students	Recipient of Japanese Government Scholarships	Family’s visa Extension of period of stay

*1 Your faculty / graduate school will issue you a student card (ID) when you enroll as a new incoming student.
If your ID card is lost or stolen, please report this to your faculty / graduate school.
*2 If you are planning to commute by public transportation and willing to purchase a student commuting pass at a discount rate, you need a “Certificate of Commuting.” Student IDs with a special sticker on the back can be a substitute for the certificate of commuting (All information on the sticker must be filled out). In addition to regular students, research students are also eligible for Sapporo City Transportation by submitting a “Certificate of Commuting”.
Please note that Hokkaido University bans students from commuting by car or motorbike.

ACM (Automatic Certificate Machine)

Some certifications for regular students are issued from ACM (Automatic Certificate Machine).

1) Certifications available at the ACM

1. Certificate of University Registration
2. Transcript
3. Certificate of Expected Graduation
4. Certification for Student Trip Fare Reduction (valid for 3 months)
5. Health Certificate

• Up to 4copies for 1）～3），5copies for 4) and 5） can be issued per day.
• 1)～3) Both Japanese and English certificates are available. 4) Only Japanese certifiacate is available. 5） Both Japanese and English certificates are available.
• Only final academic year of students are eligible for Certificate of Expected Graduation.
• The health certificate can only be issued to those who have taken all items in the physical checkup.

2) Location of the ACM

1. Institute for the Advancement of Higher Education, Lobby 1F
2. Clark Memorial Student Center, Hall 2F
3. Lecture Theaters between Faculty of Law and Faculty of Letters, Hall 2F
4. School of Pharmaceutical Sciences and Pharmacy, Front Entrance Hall
5. Faculty of Engineering, Front Entrance Lobby
6. Faculty of Agriculture, on the side of Front Entrance
7. Graduate School of Environmental Science, Front Entrance Lobby
8. Lecture-room Building, Lobby(School of Fisheries Sciences)

3）Operation hours : 9 a.m. to 5 p.m.

Service suspended during weekends, National holidays, Year-end and New Year holidays Service unavailable for maintenance at the beginning of semester (March and September) Operation hours can be subject to change. Please check the notification posted on a bulletion board or ELMS.