Procedures for Moving

Procedures

1) Notify your local Post Office

All your mail can be forwarded to your new address for a period of one year after you fill out a simple notification form at the post office.

2) Notify your local Municipal/Ward Office

When you change your address, you need to visit your municipal/ward office within 14 days of your moving day to register your new address.
Please refer to “Notification of Place of Residence” for more detailed information.

3) National Health Insurance

Along with Procedure 2), please be sure to register your change of address on your National Health Insurance Card at the municipal/ward office.

4) Notification to the accepting organization

You are required to submit a “Notification of the Accepting Organization” if you will no longer be a student of Hokkaido University (eg. changing universities).
For the details, please refer to “Notification of the Accepting Organization” (Procedures after Graduation)

5) Notify Hokkaido University

Please advise the Academic Affairs Section of your faculty/graduate school of your new address.

Renting Privately?

You must give your landlord/management company one or two months advance notice.
Be aware that anything less than this may result in additional rent. You are responsible for leaving the apartment in the same condition as when you moved in. In the event you were found to be responsible for some damages found, you will be asked to pay for repair costs upon vacating.
Additionally, depending on your contract, you may also be required to pay a cleaning fee.

Gas, Electricity and Water

Before vacating your apartment, you must cancel the gas, electricity and water supply contracts you hold. In certain cases, your landlord / management company may complete these procedures on your behalf. Please check with them.